Why my printer does not print Excel files?

Microsoft Office applications tend to break at one point or the other due to several factors, mostly related to app/driver updates or Windows updates. Microsoft Office Excel is one such app which faces rare issues in printing. Sometimes, the printer does not print Excel files and in some exceptional occasions, the print option goes completely missing from the export options in Excel app. Fortunately, there are various ways you can fix the issues and enable your printer to print Excel files smoothly. In this article, we will guide you in fixing the issue when your printer does not print Excel files. Please follow the procedures below to fix the problem.

Repair Microsoft Office

1. Look for the search bar in Windows taskbar and type Add or remove programs.
2. Scroll down to the list of programs and select Microsoft Office 365 from the list.
3. Click on Change option.
4. Wait for the Repair tool to start up.
5. Select Quick Repair if you want a faster repairing process. Generally, this will fix Excel file printing issues.
6. Please allow some time for the process to complete. There is a progress bar to indicate the progress in repairing.
7. Once the repair process is complete, restart your computer for the changes to reflect.

Select a new print area

1. Defining a new print area can fix the issues related to printing an Excel file. To select a new print area, you need to first reset the print area.
2. Select the tab called Page Layout and select Print Area. From the dropdown, select Clear Print Area.
3. After this step, select the print area to be included in the print by selecting the cells with your mouse cursor.
4. Click Print Area. Then click Set Print Area option.

Copy the Excel sheet to a new blank spreadsheet and save it

In some cases, there may be a temporary error with your current spreadsheet document. If you copy over the contents to a new spreadsheet, then it may fix the print issues for you.

1. Navigate to File->New->Blank Workbook
2. Select the unprintable cells and hit Ctrl+C to copy their contents.
3. In the new spreadsheet, hit Ctrl+V to paste the copied contents.
4. Now go to File->Save As and save the spreadsheet with a different name.
5. Try to print the new spreadsheet and see if it fixes the issue.

Note: You may also try to save the document as an XPS file by selecting the XPS Document option from File->Save As.

Inspect the workbook

You may inspect the workbook and clear out some personal data to counter the print issues.

1. Open your Excel Spreadsheet. To prevent data corruption, please make a duplicate copy of the spreadsheet by saving it as a duplicate Excel spreadsheet file with a different name. In this way, if anything goes wrong, you can always use the original spreadsheet file.
2. Go to File->Info->Inspect Workbook
3. Click on Inspect Document
4. Follow the inspection guide. At this stage, you may instruct the spreadsheet to clear out junk data, including some printer data.